NWACC Board of Directors Meeting
President Ron Waller called
the meeting to order at 8:00 AM. at Friendly Chevrolet, Tacoma WA. Officers
present were Ron Waller, George Schwartz, and Dave Kaiser.
Officers absent were Lona Hyatt.
Roll
Call
Clubs present were:
Corvettes D
Olympia
Classical
Glass Corvette Club
Marque Club
of Seattle
Mt Hood
Corvettes
Rose City
Corvettes
Clubs not present were:
Capital City
Corvettes
Columbia
River Corvettes
Northwest
Corvette Association
R-Vettes
Northwest
Willamette
Valley Corvette Association
A quorum was established.
Minutes:
Ron reported that minutes from
the July 26, 2003 meeting at Portland, Oregon were unavailable because
secretary, Lona Hyatt, was chairing CGCC’s 5 Star event and had run out of
time. Minutes will be published as
soon as possible.
Treasurer’s
Report:
Dave Kaiser, NWACC treasurer,
presented the Treasurer’s Report for the period ending August 15, 2003,
provided copies to all members in attendance and reviewed the documents in the
report. Reports will be mailed to those members unable to attend.
Dave reported that all monies
due from individual clubs have been received, including the amount for
additional insurance coverage which was paid by Classical Glass.
The only money outstanding at this time are the funds due from today’s
CGCC event.
Invoices were sent to each of
the clubs for 2003-2004 dues which are due in September. All clubs have been
billed and one, Mt. Hood, has paid.
As everyone is aware, in the
past we have been able to call K&K and get increased insurance limits for
specific events as needed. Because of the changes in the liability insurance
business, and the tightening of the insurance market, we can no longer do that.
So, we were unable to get Classical Glass the 2 million in coverage required by
Cheney Stadium and the City of Tacoma for the event without increasing the our
overall policy limits to 2 million for the remainder of the year. Please refer
to the recap page showing what has happened this year. Because
of the increased cost of insurance we owe additional funds to K&K which will
be paid tomorrow.
Dave reported that the
financial position of NWACC is sound. However,
due to the increased insurance cost, next year we will be short if we do not
change something. He presented
three proposals for future years; 1) Increase clubs dues from $75 to $100. 2) Increase event participant fees. 3) Collect some type of fee from clubs for every activity
charged for at events, including non-NWACC activities.
These proposals are meant as a starting point for discussion.
A suggestion was made by Anne
Cohen, Rose City, that the club dues be raised to $150.
It was also suggested that the $5 fee be applied to all participants,
including People’s Choice. Dave
Kaiser noted that it is our responsibility to come as close as possible to
balance the budget without additional funds for profit worked in.
If we do collect funds in excess of those required to meet our needs
those funds will be refunded back to the individual clubs. The insurance is to
provide protection for our clubs and participants and is never to be a profit
center.
It is the intent of NWACC to
do what the majority of the clubs want. We
do not want to do anything that would cause a club to leave the organization.
The Board is asking that the clubs tell it what they want done.
Dave noted that it is his
feeling that if we raised the club dues and charged for each activity through
raised entry fees we would be able to cover our costs.
Jim Duschel, Classical Glass, suggested that if we collect a fee for
every participant in an activity that is covered by insurance we would be fine.
Dave will put together some
preliminary numbers by the Olympia event so that we can clearly see where we
will be next year if we charge for all activities. Perhaps if we find we will have an excess of funds at $5
per activity we can change all fees to $4 each. We do not want to load the fees
too heavy or we run the risk of losing participants to other, non-NWACC events.
George asked that we try to have some preliminary numbers out to the
clubs by the Mt. Hood event. Dave
indicated he would try to do this. Please remember that any feed back on these
suggestions are welcome. We do not want to do anything that goes against what
the clubs want to do so we must have honest and open input from the clubs.
Old
Business:
George Schwartz noted that
there are two events remaining this year. The
first is the Mt. Hood event September 12 -13th.
The second is the CDO event on September 28th.
There are flyers for these events at the registration booth for today’s
event.
New
Business:
Jon Cox reported that the web site has postings of the current event standings. He has made some corrections and updates to the site and welcomes any suggestions for future improvements.
Ron opened the floor for the nomination of officers for vice president, secretary and treasurer for the next two years. Dave Kaiser placed his name in nomination for treasurer. George Schwartz was nominated for vice president. Ron indicated that he had not spoken with Lona to see if she is willing to run for secretary. Dave noted that nominations for officers are open to all NWACC members and anyone wishing to run should present their name in nomination. Nominations were closed until the September 13th meeting.
The next meeting is
scheduled for 7:00 AM, Saturday the 13th of September at the Mt.
Hood, Oregon event.
Submitted by,
Lona R. Hyatt, NWACC Secretary