NWACC MEETING
MINUTES
August 29, 2010
Kit Carson Resturant, Chehalis, WA
President – Dave Kaiser
Vice President – George Schwartz
Treasurer – Len Tucker
Secretary – Maurene Goodpaster
Member
Clubs in Attendance:
Classical Glass Corvette Club
Corvette Marque Club of Seattle
Rose City Corvettes
Mt. Hood Corvettes
Corvettes
de Olympia
Glass Odyssey Corvette Club
Columbia River Corvettes
At-Large
Member Representative in Attendance:
Mike Heiser
Member Clubs not in
Attendance:
Capitol City Corvettes
R-Vettes Northwest
Willamette
Valley Corvette Club
President Dave Kaiser called the meeting to
order at 9 a.m. with 7 clubs in attendance as well as the At-Large Members’
representative. All voting included the (7) club representatives, (1)
At-Large Members’ representative and (4) officers, totaling 12 votes. A
quorum was established.
Meeting
Minutes: June 13, 2010
Copies of meeting minutes for
June 2010 had previously been distributed. Hearing no objections, Jon Cox
put motion on the table that meeting minutes be accepted as submitted. Chuck
Hulka seconded the motion. Minutes approved.
Len Tucker: Treasurer’s Report
Copies of financial report were handed out. Current balance is $8,791.06.
Dues are to be paid by the 1st of October.
George Schwartz: Vice President Comments and Autocross Committee
Report
Time to renew rental “contract” for secure
storage unit in Shelton, WA, where Classical Glass Corvette Club autocross
equipment is stored when not in use by NWACC for autocross events. Storage
company has no requirements as to frequency of payment and they do not send
an invoice. Cost to rent the storage unit is $300 per year. Dave Kaiser
suggested to the Board that NWACC rent the unit annually so George Schwartz
does not have to find a spot in the off season to store trailer with the
equipment.
Dave Kaiser put motion on the table to advance the $300
to rent the current storage unit in Shelton.
George Schwartz will find
out whether the unit can be rented for a year at a time. George suggested a
George suggested a change in the motion to authorize up to $300 for unit
payment which may have to be made in semiannual payments. Jon Cox suggested
modifying motion to authorize up to $300 for storage rental fees. Motion
stands as made by Dave Kaiser. Kevin Jewell seconded the motion. All in
favor. Motion approved.
Next autocross will be held on September 19,
2010, by NWACC.
Annual tech inspection process was started earlier
this year. It was implemented to ensure that
participants’ cars would be
in race-ready condition on the day of an autocross event to decrease
workload done for tech inspections on the day of the event. Each individual
club was to do conduct its own tech inspection with an NWACC representative
present to oversee the activity ensuring that the procedural process was
followed appropriately and stickers got applied. Only club representatives
were to have the decals. This process was designed for those people who are
frequent autocross participants. Clubs were asked to only do a single tech
day. All annual tech inspections must be done prior to the first autocross
event of the year. The only exception to this is if you replace a car. The
cost for stickers this year was $100 for the stickers and $25 for the design
fee. Discussion ensued regarding whether competitive bids should be sought
for stickers for next year. New stickers need to be available for the
February 2011 NWACC meeting. Randy Free said that Chuck Spittle will
probably handle this. Chuck should communicate in a timely manner with Len
Tucker regarding ordering stickers for next year so the monies are available
when needed.
Autocross Safety and Course
Design:
George Schwartz wants one or two persons to help
him develop a rules change proposal to autocross event guidelines dealing
specifically with penalties for spins off course and after the lights. These
incidents endanger people and equipment. On occasion, Port of Shelton
personnel will observe an autocross event. There is a need for a rules
change proposal to deal with speed on the track. Such spins additionally put
NWACC at risk for losing its insurance and the ability to hold autocross
events at the Port of Shelton facility. Discussion ensued. Len Tucker
suggested that rules regarding spinouts be covered in the drivers’ meeting.
Paul Cap commented that he thinks that loop outs are a violation of current
NWACC rules and should be taken seriously and addressed. George will
formulate a rough draft and communicate it to Dave Kaiser and Randy Free.
Mike Heiser suggested that an emergency rule be implemented at the next
autocross event regarding rules and penalties for spinouts/loop outs until a
universal rules change can be formally adopted into the autocross event
guidelines.
Committee Report on
Equipment: Randy Free
Issue regarding updating equipment
was previously raised. Randy suggests making equipment
redundant
(maintain extra pieces as replacements in event of equipment malfunction in
cables, lights, power supply, reader boards) rather than updating equipment
but to ensure that the timing equipment is compatible. Rose City Corvettes
and Classical Glass Corvette Club have different versions of autocross
equipment. If the equipment committee seeks financial assistance from NWACC,
they are to present that request/proposal at the February 2011 NWACC
meeting.
Year-End Banquet Report: Jon
Cox
Jon handed out copies of the flyer for the year‐end
banquet. NWACC web site has a link to the
registration flyer. The
banquet will be on Saturday, November 6 , at the Holiday Inn Airport. Menu
selection and dinner price are still being worked out. NWACC meeting
will be held at 3 p.m. before the banquet (social hour tentatively scheduled
for 6 p.m. and dinner at 7 p.m). This NWACC meeting with address issues of
submission of changes to the constitution, by‐laws, and/or competition code.
Checks for the banquet should be made out to Rose City Corvettes. Len Tucker
suggested that NWACC subsidize the cost of registration over $25 per person.
Discussion ensued. Meagan Renick put motion on table that NWACC subsidize
the cost of registration over $25 per person. Chuck seconded the motion. All
in favor. Motion passed.
Dave Kaiser handed out letter from NWACC
requesting club participation and raffle funding for year-
end banquet.
Club donations are on a strictly volunteer basis and any amount is
acceptable. NWACC itself typically donates $300 each year and accepts
donations from clubs. Raffle tickets are sold at the banquet. The proceeds
from those sales are split 50:50 between NWACC and the hosting club for the
year-end banquet.
Insurance Committee:
Dave Kaiser
Dave handed out dues statements to the club
representatives for club’ memberships in NWACC. Dues are $75 and due by
October 1, 2010. Checks are to be made payable to NWACC and sent to Dave as
the insurance committee chairman so he can account for those who have paid
when he goes to renew the insurance policy. Dave will forward the checks on
to Len Tucker.
Currently, membership dues are determined according
to “member units.” A member unit is
comprised of a “couple” or a single
person. Dave asked clubs to go away from the member unit
concept. His
rationale for this is that on the insurance side of things the member unit
concept helps but causes a little bit of grief such as in the case where a
person is a member of two clubs who are members of NWACC. In that instance,
both clubs would pay NWACC. Hopefully, each of those clubs would only pay
half of the dues since there are two clubs involved. However, it falls to
the NWACC insurance chairman to compare membership lists and determine
members who fall into that category. Dave asked for 2011 that clubs stop
looking at member units and start looking at members. Last year, it was $15
per member unit. Thus, it would be $7.50 per member. However, there has been
a change slight in the insurance costs. Last year, NWACC did not charge
clubs for the excess insurance policy. The cost of the excess liability
policy is $2,000 per year. Dave raised the question of should NWACC cover
the cost for the excess policy this year or charge members for it, which
would be $9 per member. If the person is a member of two clubs, each club
would pay $4.50. Individual clubs vary in how they determine membership dues
(member unit concept versus member concept). Insurance company bills NWACC
based on per member concept. Meagan made motion to change current structure
to dues per person ($7.50) rather than member unit ($15) and have NWACC pick
up the difference. Discussion ensued. Dave temporarily tabled this motion.
He then proposed a motion to the Board that they adopt a provision that says
NWACC will stay with K and K Insurance for insurance coverage. Don seconded
the motion. Hearing no objections, all in favor, motion approved. Meagan’s
prior motion was put back on the table, that being for NWACC to charge the
clubs $7.50 per person ($3.75 per club when a person belongs to two clubs).
Jon Cox seconded motion. Motion approved. Clubs are to submit current
membership list to Dave Kaiser for insurance purposes. Dave will soon send
out membership dues renewal notices for next year to at‐large members.
Deadline for paying dues is October 1, 2010.
Nominations for Board Positions of President and Secretary
Dave Kaiser opened the nominating floor for offices of president
and secretary, for which new terms
become effective November 6, 2010,
and continue for the next two years. Neither current president
Dave
Kaiser nor interim secretary Maurene Goodpaster will be seeking reelection.
Dave, however, is amenable to staying on as the insurance committee chairman
for the next two years if the new Board chooses to continue the committee
concept. George Schwartz nominated Randy Free for the office of president.
Paul Cap seconded the motion. Randy Free accepts his nomination. No other
nominations for president submitted at this time. Nominations opened for
position of secretary. Kevin Jewell nominated himself for the office of
secretary. Nominations are temporarily closed until the NWACC meeting on
Sunday, October 10, 2010.
Retention of
Documents:
Dave Kaiser reminded everyone that records
are to be kept for 7 years except for financial and
insurance records
which will be kept until further notice. They can be converted to electronic
records.
Club Awards at Club Events (not NWACC Awards):
Current
rules state that awards may be given at an event or at the next NWACC
sanctioned event.
Awards are not mandatory. However, if awards are
given, the NWACC rules regarding awards are to be followed. NWACC does not
give out awards at their autocross events; they are given out at the
year-end banquet.
Dave Kaiser put proposal on table that NWACC have
a deadline date in the future for any proposed
NWACC sanctioned events .
You can still after the deadline submit the event to NWACC for sanctioning
purposes but the points earned at event in question will not count toward
end-year points.
Competition Committee:
Current competition code contains the N‐1 rule regarding points
calculation. Because of having so
many autocross events, NWACC has been
asked to consider adopting the N-2 rule. Next year, there is a chance that
there will be a total of 4 NWACC autocross events and 4 club autocross
events sanctioned by NWACC . Discussion ensued regarding whether to adopt an
emergency amendment of the N-2 rule for this year for autocross/car show
events. Meagan suggested a change in the by-laws to a sliding scale N-rule.
The number of autocross events would determine whether points were
calculated by the N-1 or N-2 method. Len suggested this sliding scale method
could also apply to car shows. Kevin Jewell suggested that since the rules
already address how to calculate year‐end points (N-1 method) no amendment
to the by-laws is needed for this year. It can be addressed in the future
for next year.
George Schwartz asked that club representatives
informally poll their club members who are autocross participants and
provide feedback to NWACC regarding method to calculate year-end points for
autocross awards. George will then submit a rules change proposal for next
year given the current schedule of 7 autocross events. Rules change
proposals will need to be brought to the November meeting. Dave asked that
everyone keep in mind the impact of each method and the potential for loss
of revenue depending on the number of autocross events and whether N-1 or
N-2 method is used. In the event of loss of revenue if N-2 method is used,
perhaps autocross registration fees would need to be increased.
Helmet Safety Standard:
New
rules change proposal previously implemented in competition code takes
effect next year. The
minimum helmet safety standard will be Snell 2000
(SA2000) and Motorcycle (M2000). Helmets that
have only DOT stickers
will be prohibited starting next year, and the tech sheet will reflect this
when
annual tech inspections are done next year.
NWACC Autocross Event Dates for Year 2011:
Dave Kaiser instructed George Schwartz to move ahead and submit to the
Port of Shelton event dates for 2011 that pattern events dates held in 2010.
Tracking NWACC Points for Year-End
Awards:
Dave Kaiser’s understanding is that non-NWACC
people are allowed to run for time only, not points. This is not in the
rules anywhere. It is an interpretation. George has been interpreting this
situation
differently. He has been including non-NWACC autocross
participants’ points along with NWACC
members’ points in the
calculations for year-end points for trophies. Non-NWACC participants have
been allowed to run in a class and have been assigned points. It is the
participant’s responsibility to
declare their class. However, recently,
a non-NWACC participant raced, was assigned points, and took first place.
This has the potential for diluting the points for NWACC members in that
particular class and thereby adversely impacting a NWACC member’s class
ranking for a year-end trophy. The impact potential is dependent upon
whether the non-NWACC participant has the fastest time or race time amongst
the others in the class (first place versus third place). George explained
the formula (fastest time divided by your time x 100). A second place
finisher cannot be given 100 points (first place non-NWACC person, second
place NWACC person). There is a cumulative effect to the negative impact on
points standing. Discussion ensued. Dave requested that folks give this
issue more thought and bring any of their concerns/comments to the next
meeting for further discussion.
Tracking and Reporting Event Results :
George stated
that this year he has not gotten the same format from any of the clubs for
reporting. The information provided varies from club to club. Issues of
concern are mileage and race sequence. George needs mileage because that is
used as tie‐breaker for year‐end points. Mileage has to be on the judging
sheet; otherwise, the mileage will not get judged. Clubs may be collecting
the information but they are not always providing that information to
George. George will develop a standard for next year that will contain a
required number of elements that he will want everybody to use so everybody
will know what information has to be recorded.
Other items:
Classical Glass Corvette Club:
Nothing to announce
Corvette Marque Club: Nothing to announce
Glass Odyssey Corvette Club: Update on recent Vetts for Vets. Reminded
everyone of State of Washington seeking ways to save money and gave web site
address for those who want to provide comments supporting cost-cutting
measure of doing away with requiring a front license plate.
Columbia
River Corvettes: Nothing to announce
Mount Hood Corvettes: Nothing to
announce
Rose City Corvettes: Nothing to announce
Corvettes de
Olympia: Upcoming event at Titus-Will Chevrolet near Shelton
(NOTE from Web Master: Shelton should be revised to
Olympia).
National Corvette Museum: Those clubs wanting NCM presence
at their events next year are to let Len Tucker know ahead of time and he
will have somebody out there. NCM is having it's 16th
Anniversary. Len has NCM raffle tickets for sale for September 2010 drawing
for a black Corvette convertible. Len is going to try to get an NCM
event for next year up here in the Northwest. He is also hoping to
organize a caravan back to the NCM for a club "weekend" (held during that
week) in September 2010.
Meagan made motion to adjourn meeting.
Jon Cox seconded the motion. All in favor. Motion passed.
The meeting
was adjourned at 11:25a.m.
Respectfully submitted,
Maurene Goodpaster
Maurene Goodpaster, NWACC Secretary