NWACC Meeting Minutes
August 6, 2011
Kit Carson Restaurant
Chehalis, WA

Meeting called to order by President Randy Free at 9:05 AM.  A quorum was established

 

Officers in Attendance:

 President                   Randy Free                          

Vice President          George Schwartz

Treasurer                    Len Tucker

 

Clubs in Attendance:

Classical Glass Corvette Club                   Rose City Corvettes

Corvettes de Olympia                                  Columbia River Corvettes

Corvette Marque Club of Seattle

 

Member at Large:

Dave Kaiser

 

Secretary Report:

Minutes of the June 12, 2011 meeting were approved as published.

 

Treasurer Report:

Len distributed the financial report for the period of 11/1/2010 through 7/31/2011.  Discussion regarding club revenue being down due to lack of entries at autocross events, and the club’s financial picture in view of end of year trophy and banquet expenses.  Current bank balance is $6640.50.  Treasurer report approved as published.

 

Vice President Report:

The event season is nearly over and participation has suffered probably due to inclement weather.  Member at Large participation has increased. 

 

There was some mention of recent events.  It was pointed out that the Bow Tie Bash was well run and attended and that it was good to have an autocross event at a mall again.  The track day at PIR was a successful event and Vicky McCoy pointed out that the photographer took some 1200 photos and is willing to sell them to interested participants at a good price.

 

Competition Committee:

George reported that autocross numbers were down by about 10 per event this year.  The three day Five Star event is scheduled for next weekend.  There are three NWACC car shows this season.  George has event points to date for the year and will distribute.  There is talk that the Port of Shelton may have to raise the rental fee and that would mean that NWACC might need to raise participant fees.

 

Annual Banquet:

Don and Meghan from Columbia River Corvettes reported on progress on the year end banquet which will be held on Saturday, November 5^th at the Red Lion Hotel in Kelso.  Negotiations on the room rates and other details are continuing.

 

Insurance Committee:

Dave reported that he has notified K and K Insurance that there was an incident involving damage at the Kelso autocross recently.  This led to a discussion regarding stop boxes and recommended distances from the finish point to the actual stop.  Dave is working on changes to the course set-up  rules in order to improve safety. Annual  NWACC dues of $75 per club will be coming due soon and it is expected that each club will contribute funds to help support the banquet raffle expenses.  At Large member dues are set at $25 per member unit. 

 

Dave then moved on to the assessment for insurance coverage.  He explained that NWACC paid $2000 toward the total insurance bill last year in order to assist the member clubs however it doesn’t appear that the club is financially prepared to do that this year.  This action enabled the clubs to remain at the cost of $7.50 per member ($3.75 if the member belongs to two or more clubs) last year.  Dave explained that, although insurance premium costs appear to be “flat”, the assessment to member clubs will have to be increased in order to cover the amount not subsidized by NWACC.  Dave moved to increase the assessment to $9.00 per member ($4.50 if a member of two or more clubs) effective October 1^st.  He also explained that this amount may have to be adjusted up to down depending on further discussions with K and K Insurance however he thought that the $9 per member would stand.  Motion carried.

 

As part of the financial picture assessment, there was discussion regarding clubs continuing their memberships in NWACC.  Dave pointed out that the Mt. Hood group was dropping out.  In response to a question, Dave and Len explained the mechanics of assessing and collecting the insurance assessment from the individual clubs.

 

New Business:

George brought up the subject of NWACC decals.  He has some ideas but probably won’t be doing anymore work on the subject until next spring. 

 

George also brought up the subject of officer nominations for the coming year.  He explained that, according to the by laws, we are at the time of the year when nominations are appropriate, and must be made by October 1^st.  The offices of Vice President and Treasurer are available for the next year, although the present officers may be running again.  It was pointed out that the club representatives should check for volunteers from their club for not only officers, but also committee positions.  George noted that committees such as Insurance, Autocross, etc. take the pressure off  officers and lessen workload.  Members at Large can also hold office and committee positions.

 

Len mentioned that he had $10 raffle tickets benefiting the museum for the grand prize of a 2012 Corvette convertible with the Chevrolet 100 year anniversary accents.  All present responded.

 

Next meeting was set for: SUNDAY, SEPTEMBER 25^TH, 9:00 AM, at Kit Carson Restaurant in Chehalis.

 

Meeting adjourned at 11:00 AM.

 

Respectfully submitted,

 

 Ken Jones

Ken Jones, Secretary Pro-Tem