NWACC Board of Directors Meeting
President Ron Waller called the meeting to order at 12:00 PM at the Western Washington Fair Grounds, Puyallup Washington. Officers present were Ron Waller, George Schwartz and Dave Kaiser. Standing in for Secretary, Lona Hyatt was Tony Hyatt.
Roll Call
Clubs present were:
Columbia River Corvettes
Corvettes D Olympia
Classical Glass Corvette Club
Marque Club of Seattle
Mt Hood Corvettes
Northwest Corvette Association
Rose City Corvettes
R-Vettes Northwest
Clubs not present were:
Capital City Corvettes
Willamette Valley Corvette Association
A quorum was established.
Guests in Attendance:
Glass Odyssey Corvette Club, Silverdale, WA.
Mason County Corvette Club, Shelton, WA
Minutes:
Ron opened the meeting at 12:00 PM and welcomed all members. Ron noted that Tony Hyatt from CGCC was acting secretary in Lona’s absence.. Ron welcomed guests Carl & Sharon Neuswanger and Hyram Godsey, representing Glass Odyssey Corvette Club and Dave Parker, representing Mason County Corvette Club.
Ron reported that minutes from the November 1, 2003 meeting had been distributed to board members via email. Hard copies were passed out to those in attendance that wanted them. There being no corrections, a motion was made, seconded and passed to approve the November 1st minutes as written.
Treasurer’s Report:
Dave Kaiser, NWACC treasurer, presented the Treasurer’s Report for the period ending February 6, 2004 including detail all transactions since the November 1, 2003 meeting. Dave noted that the books are open to all members and anyone wishing to review them may do so at any time. Also included in Dave’s report is the 2004 Budget which was approved at the November 1st meeting, 3 monthly bank statements, 2004 Annual Actual Income & Expense spreadsheet, Budgeted vs. Actual Expense and Budgeted vs. Actual Income detail.
Dave reported that he has received the annual insurance renewal proposal for our general liability policy which renews as of April 15, 2004. NWACC currently carries a 2 million dollar umbrella policy that is in addition to/behind and secondary to any club insurance that might exist and/or any personal auto insurance. Our policy is not primary general liability policy unless there is absolutely no other insurance. In that case our policy would cover the officers and clubs of this organization. At the current time we have been paying $9.89 per member unit (1 single person or 1 married couple) and we have been collecting $10.00 per member unit from the clubs. That amounted to approximately $4,500 in basic insurance fees. In addition to that, when a club holds an autocross, NWACC pays, at no cost to the club, a binder fee of $295. For a rallye, NWACC pays an additional $152. If both events were held on the same day, NWACC would pay only the higher of the two fees, not both.
As of April 15th, we have a proposal from K&K Insurance Agency & Brokers for a renewal premium of $10.84 per member unit. We have already billed all of the clubs $10.00 per member unit which means NWACC will either be subsidizing the clubs at $ .84 per member unit or we must increase the clubs pro rata share and prepare additional invoicing to cover the deficit. In addition the binder fees for autocross have increased to $ 324 and rallye’s have increased to $172. Under the current way in which NWACC operates, these additional binder fees are paid by NWACC on behalf of the host club. There are currently some rules change proposals before the board which may change the way NWACC handles payment for these binders. As we move through today’s agenda we will return to the insurance issues depending upon the vote.
Dave asked for the board’s authorization to sign the request for renewal of our insurance policy. There is no alternative market through which we could seek insurance. The company that we are with writes 90% of the existing motor sports policies. So, regardless of how the rules change voting comes out today, we will continue to need the existing insurance coverage’s and the rates proposal will not be affected.
A motion was made, seconded and passed to authorize Dave Kaiser to accept the insurance renewal premiums as proposed on behalf of NWACC.
Old Business:
The following Rules Change Proposals were presented at the November 1, 2003 meeting by George Schwartz as chair of the competition committee. Each club had an opportunity to review the proposals and a vote was held. The results follow:
1). A proposal was presented to eliminate the 2 NWACC Events Chairman positions in the Constitution and delete the responsibilities of the positions from the By-Laws.
8 YES….Proposal carries
2). A proposal was presented to suspend all rules governing judged car show Concours and Shine & Show events for the 2004 competition season and focus on the promotion of “Peoples Choice” events. Each member club would actively encourage their membership to host and attend events hosted by member clubs. 5 NO, 2 YES,
1 ABSTAIN… Proposal fails.
The following Rules Change Proposals were presented by Dave Kaiser at the November 1, 2003 meeting. Each club had an opportunity to review the proposals and a vote was held. The results follow:
1). Change in the wording of Section 5 – Hosting an Event, RO1; 9, in the Competition Code to reflect the change in insurance policy limits from 1 million to 2 million per occurrence and requires member clubs and the Executive Board’s approval for any further increase. 8 YES….Proposal carries.
2). Change in the wording of Section 5 – Hosting and Event, RO2; 9.3 to require member clubs to pay for insurance Binder fees at the time of the request for a binder.
7 NO, 1 YES,… Proposal fails.
3). Change in the wording of the By-Laws, Article IV – Officers, RO2 to include Member-At-Large representation on the Executive Board along with member club representation. 8 YES….Proposal carries
4). Change wording of Constitution, Article V –Privileges, Section 1, RO4 to eliminate reference to a “current rulebook”. 8 YES….Proposal carries.
5). Change to Competition Code, Section 6 – Entry Fees, to eliminate event fee schedule, delineate Autocross and Rallye $5 per entrant fee and state insurance binder requirements. 5 NO, 2 YES, 1 ABSTAIN… Proposal fails.
Change to Competition Code to eliminate Concours and Shine & Show event results criteria. 6 NO, 2 YES… Proposal fails.
6)
New Business:
George Schwartz welcomed prospective NWACC members, Mason County Corvette Club, Shelton, and Glass Odyssey, Silverdale. George offered both clubs the opportunity to have he and Ron Waller attend their club meetings to talk about NWACC. Both clubs were readily agreeable to this and meetings were scheduled for each next monthly meeting.
Alan Cohen asked that NWACC authorize its president to write a letter to the State of Oregon Department of Motor Vehicles in support of the Rose City corvette Club. Rose City is sponsoring a change in the Oregon State law governing the use of specialty license plates to allow Corvettes which are driven specifically for car events to be included. They need at least 4 letters to support their position and currently have them from General Motors, Nancy’s Chevrolet and The Chevy Store. The board authorized the letter to be written.
Ann Cohen asked for clarification of the competition code in light of today’s vote. Ron responded that as of this time, nothing has changed. NWACC judging criteria remains the same as in 2003. Ron noted that this may change prior to the 2004 event season pending further discussion today.
Dave Kaiser noted that all clubs are able to host judged events without using NWACC criteria. They may host people’s choice events or use alternative scoring procedures, but, there would be no year end points connected with such events. NWACC would not receive participant fees from these events. Insurance coverage would remain in effect. However, if all member clubs went to alternatively judged events, NWACC would go broke.
A discussion was had in relation to streamlining the judging. It was unanimously felt that the judging process needs to be tweaked. Jeff Boerio, Rose City, offered to put together a general outline of changes to the judging which would significantly simplify the process. A committee was established to review and present proposals to modify the judging to make competition more fun, reduce judging time, reduce the discrepancies between judges, simplify the scoring sheet, and create consistency within each show. It is possible to change the Competition Code at any given NWACC meeting so we will be able to enact the approved proposals prior to the start of the 2004 season. The committee will meet at the Rib Eye on March 7, 2004 and begin working through proposed judging changes.
Jim Duschel asked the Marque Club of Seattle if they intended to drop out of NWACC because of prior judging problems. Gary Main responded no. The Marque Club of Seattle is in NWACC for the insurance. It may or may not host NWACC events but will remain a member.
Dave Kaiser asked what the Board would like him to do as far as the 2004 budget. In light of the revenue and expenses that are not in the current budget Dave will put together a revised budget for the March 7, 2004 meeting. Also, we will have increase liability for insurance for People’s Choice. Should we have a flat fee for the clubs that host a People’s Choice event that has no judged categories? We could continue to not charge for People’s Choice, as is the past, or we can charge a fee to offset our liability. A discussion was had and it was agreed that we should raise the insurance fee by $2.00 per member rather than targeting People’s Choice events. Dave will resend insurance bills to all clubs.
The meeting was adjourned at 1:30 PM.
Submitted by,
Lona R. Hyatt, NWACC Secretary