NWACC Board of Directors Meeting
President Jim Duschel called the meeting to order at 12:00 PM at the High Performance Swap Meet in Puyallup, Washington. The other officers, vice president, George Schwartz; secretary, Lona Hyatt and treasurer, Dave Kaiser introduced themselves.
Roll Call
Clubs present were:
Corvettes D Olympia
Classical Glass Corvette Club
Columbia River Corvettes
Corvette Marque Club
Glass Odyssey Corvette Club
Mason County Corvettes
Northwest Corvette Association
Mt. Hood Corvettes
Rose City Corvettes
R-Vettes Northwest
Clubs not present were:
Capital City Corvette Club
Willamette Valley Corvette Association
A quorum was established.
Minutes:
Lona Hyatt passed out minutes from the November 6, 2004 meeting to those who wished additional copies. Original minutes were previously emailed to all clubs. Jim asked for any questions or modifications to the minutes. There being none, a motion was made, seconded and passed to accept the minutes as distributed.
Treasurer’s Report:
Dave Kaiser presented the treasurer’s report which had previously been sent out as a PDF file. In January Dave sent invoices to all 12 clubs for their 2005 dues. As of this date, 3 clubs have paid. Please refer to the financial reports for details of the budget and actual income & expense transactions.
Dave presented the budget for 2005 which projected a small surplus at year end. He noted however, that if insurance costs rise at the policies renewal in April, this surplus may disappear. A question was raised as to the disposition of any surplus funds at year end. Dave noted that in the past surplus funds were carried forward at the discretion of the board. If the situation arises, the board will vote on the disposition of the funds at year-end.
Dave asked that the 2005 budget be approved as written with the understanding that revisions may be forthcoming at insurance renewal. A motion was made and seconded to accept the budget as written. The motion carried unanimously.
OLD BUSINESS
Dave Kaiser spoke about the topsey-turvrey insurance market of the past several years. It appears that we may again have a 5-10% increase in our basic premium. There are several changes coming this year. Due to a fairly significant loss in California where a number of spectators were injured at a static car show, they have revised their approach to the costs of static event binders. In past years we have not had to pay additional premiums or “certificate fees” for binders on static shows. Effective with the 2005 renewal, there will be additional premiums based upon the number of participants, including spectators, at each event. Mall displays, parking lot shows and cruise-ins, whether the public is invited or not, will generate an additional charge. Excluded from this new fee will be club tours and parades.
Dave has asked for clarification of several items including whether there are single event fees for multiple event shows such as when a club sponsors a car show, rallye and autocross in the same week-end. Once Dave has final information it will be sent to all representatives.
Jim asked what clubs will be sponsoring events this year. At least 5 clubs indicated that they would be hosting static car shows and moving events this year. Dave reiterated that each time a club requests a certificate of insurance it is going to be an additional fee.
A discussion was held as to the payment of the additional event fees. In the past, NWACC has paid the additional cost of insurance for all NWACC sanctioned rallye, autocross and poker run events from the $5 participant fee. Fees for non-sanctioned event binders are paid by the host club. The question now is, does NWACC pay the additional binder fees from the treasury or pass the cost on the host club?
It was suggested that we structure the budget so that each member club receives 1 “free” event during the year and pays for all additional events. A discussion ensued. Jim asked if we could hold off on making a decision until we know exactly what the increase will be. Tim suggested that we go forward with a motion today that says “If the insurance increase includes additional events fees, the budget shall be structured to allow each member club 1 “free” event and each club shall bear the cost of each additional event it hosts”. The motion was made and seconded. The motion carried.
Jim asked if all of clubs had voted on the changes to the by-laws and competition code. There was a question about the possible release of personal information entered on event registration forms. George Schwartz reassured the board that all such information is held in strict confidence and is never released outside of NWACC. A question was asked about a car participating without seat belts. Dave indicated that if a car can be legally operated on public streets without a seat belt, NWACC cannot require one. This situation would only arise with the older cars.
As to the proposed change to:
Article 5 – Officers: Unanimously approved.
Competition Code – Hosting Events – Unanimously approved.
Speed Event Guidelines – Unanimously approved.
Competition Code – Allan Cohen Memorial Novice Rule Change – Unanimously approved.
Speed Event Guidelines Change Proposal – Unanimously approved.
George will have the documents updated and put out on the web site. No hard copies will be sent. Please print your own copies from the web. A hard copy will be available at each event throughout the season.
NEW BUSINESS
Jim announced that NWACC would like host a 2 day autocross event at the Shelton Airport and asked for club feed back as to the best dates. The intent of this event is to provide a morning of training, sort of a field workshop, for novice drivers, with an afternoon of racing followed by a full day of regular autocross. We really want to encourage participation in autocross. The 2 day event would be fun for novices and experienced drivers. Several dates were discussed.
George asked that the reps go back to their individual clubs and ask if there is support for the event. Many details we discussed and then tabled until dates for the event can be confirmed with the Port of Shelton. There was strong support among the club reps for this event. Elvira Tucker suggested that rather than wait for this to be discussed at each club, we should decide today whether or not to host the event and then go back to the clubs and work to instill the interest.
A motion was made, seconded and passed unanimously to host a 2 day autocross event on the 11th and 12th of June.
Jim asked that each representative take responsibility for talking up NWACC within their individual clubs. He charged each representative with helping to keep NWACC successful. He expressed his hope that at club every meeting the reps will talk about the fun of car shows and other events.
Jim advised the board that at the end of the year, three officer positions will become vacant. The vice president, secretary and treasurer positions will available. He asked all club reps to think about these positions and plan for November. The positions are open to all club members.
Jon Cox noted that a request for information was put out to all of the clubs to provide details of their club events for the web site. Please direct all information to Jon so that we can reduce the number of scheduling conflicts this season. All information provided will be posted on the web.
Tim Cox commented on the lack of interest in forming a committee to work on changes to the competition code. He indicated he continues to have an interest in the changes. George suggested that if there was interest the committee could be re-formed. No other clubs were interested at this time.
The next meeting will be held in April with the date and time to be announced at a later date.
Meeting was adjourned at approximately 1:20 PM
Respectfully Submitted by,
Lona R. Hyatt, NWACC Secretary