NWACC Board of Directors Meeting
President Ron Waller called the meeting to order at 9:10 AM at the Rib Eye Restaurant in Chehalis, WA. Officers present were Ron Waller, George Schwartz, and Lona Hyatt. Dave Kaiser was absent.
Roll Call
Clubs present were:
Corvettes D Olympia
Classical Glass Corvette Club
Columbia River Corvettes
Corvette Marque Club
Glass Odyssey Corvette Club
Northwest Corvette Association
Rose City Corvettes
Clubs not present were:
Capital City Corvette Club
Mt. Hood Corvettes
Mason County Corvettes
R-Vettes Northwest
Willamette Valley Corvette Association
A quorum was established.
Minutes:
Lona Hyatt passed out minutes from the August 21, 2004 meeting to those who wished additional copies. Original minutes were previously emailed to all clubs. Ron asked for any questions or modifications to the minutes. There being none, a motion was made, seconded and passed to accept the minutes as printed.
Treasurer’s Report:
Ron Waller read the treasurer’s report on behalf of Dave Kaiser. There are no outstanding monies owed by NWACC. CMCS has paid an additional certificate fee for their non-NWACC related event in September. Only one club, CMCS, has made a donation toward the year-end banquet. All of the clubs have been asked to make a donation. Three clubs have yet to pay their 2005 dues; Columbia City, R-Vettes and Capital City. Notices for payment have been sent. A deposit has been sent to the Ramada Inn in Olympia, WA for the NWACC year-end banquet facility. Ron passed around copies of the Treasurer’s Report. Ron noted that the financial records are in good order and that Dave Kaiser does a thorough
job.
Ron asked all clubs who have not yet contributed to the year-end banquet to do so as soon as possible. Typically all of the clubs make a contribution toward raffle items for the banquet. The proceeds from the raffle are then split 50/50 with the host club as an incentive to hold the banquet. Normally the contributions and the banquet proceeds cover the cost of the banquet. Rose City, in the past, has donated prizes rather than dollars. That is an excellent alternative available to clubs that wish to participate in that manner.
We encourage club members to attend the banquet regardless of whether or not they are to receive an award. It is a great time to meet other club members and is always a fun evening. George asked that anyone wishing to sign up for the banquet please let Jon Cox know by November 1, 2004. The head count is more important than the money. Participants may mail their checks to Jon or pay at the door as long as Jon is aware of their attendance.
OLD BUSINESS
George Schwartz noted that the issue with CMCS paying for an insurance certificate for the Seattle in September event has been resolved.
We discussed at the last meeting alternatives to improve the show-n-shine judging sheets. One of the suggestions made was to use the NCR type 2 part form so that the entrant can see the results immediately after judging. Unfortunately, the cost of the NCR form would be 20 cents per set based on a minimum order of 500 sets. 500 Show N Shine judging forms, based on the number of attendees the last few years, would give us a 2-3 years supply of judging forms. The down side to that, of course, is that once we print the forms, they are the ones we have to use. So, if we made a rules change in the following years, the forms would have to be discarded. The cost climbs dramatically if you purchase less than the 500 forms. Kinko’s quoted 35 cents a piece up to 75 copies. It was suggested that the host club could make copies at a local copy shop during the event.
Changing of the Show-N-Shine form may not be necessary if the sole intent is to provide entrants with the opportunity to protest the judging of their car. It was noted that in the NWACC protest procedures, protests are basically for “procedural” errors, for something which is clearly in violation of the NWACC rules. Protests have to be accompanies by a cash amount. Depending upon the decision by the Executive board as to whether a protest is accepted or denied determines whether or not the cash is refunded. Protests are very rare and changing the form may be a moot point.
Further to the judging sheet discussion, it was suggested that NWACC develop written standards by which each judge will score the car. It was noted that NWACC had written judging standards in the past and those standards were retired 6 years ago due to complaints from member clubs.
Ron Waller opened a discussion of the last two NWACC events. Both CGCC and NWCA held fall autocross events. A few folks stayed away because they believed it was raining for the CGCC event but, it wasn’t. Everyone who came had a great time. Although it did rain (buckets!) at the Vancouver event, it may have been the most fun we had all year. It really was a blast and the Vancouver club should be commended for hosting such a great event their first time out.
The scheduling of 2005 events was discussed. Typically we ask all clubs to provide their event schedule to NWACC at the February meeting each year. This allows enough time for massaging the calendar if needed in order to accommodate all member clubs. There were some scheduling conflicts this year that we would like to minimize as much as possible. We would like to support as many club events, sanctions and non-sanctioned, as we can during the season.
Please let the webmaster know about your clubs events. A link to your club website can be established so that members can immediately find the information they need. Additionally, having an overall event schedule available in summary on the NWACC site would be very helpful. The events and activities chairmen in each club should provide information to the NWACC webmaster in order to develop this calendar. It was suggested that the NWCC reps encourage club members to attend other club functions. It is a great way to meet and establish friendships with like minded people.
A discussion ensued in regard to the upcoming election of officers. This year the position of president is up for election. NWACC by-laws require that an individual must be an NWACC representative in order to be nominated for an office. No nominations were forthcoming. Anyone wishing to run for office is encouraged to contact a current board member. The election will take place at the November 6th E-Board meeting.
NEW BUSINESS
George Schwartz presented a suggestion for changing Show-N-Shine judging to encourage participation. Although last year the proposed judging changes were voted down, it may have been because they did not provide a competitive venue for year-end points. This years Peoples Choice category was a very big success. There was no pressure and many people chose to enter this class. George suggested a basic concept that would be a Show N Shine that would be a Peoples Choice Only. There would be a class for each of the generations without trying to breakdown the years. All of the entrants would vote for a car or cars in terms of assigning a point value per car. The points of the top three cars in each class would go toward year end seasonal points. Everybody who enters would be eligible for seasonal points. We would do away with the formal judging process and leave the judging to the entrants. Entrants would not vote for cars in their own class.
Many alternatives were discussed. No consensus was reached. George asked that a committee be formed to come up with a change that works for everyone. It will take a lot of discussion but George feels we need to make a change to increase participation. It was felt that we need to take the time to look at this to come up with a comprehensive package. It is not intended to be a formal rules change proposal for this year. A report will be provided no later than March 31, 2005. Anyone interested in being on this committee should contact George.
It was noted that NWACC has used the current team judging system for only one year. Clubs may choose to continue with this system one additional year before changing again.
The next meeting will be held at 4:00 PM, November 6, 2004, at the Ramada Inn in Olympia, WA prior to the year-end banquet.
Meeting was adjourned at approximately 11:20 AM.
Respectfully Submitted by,
Lona R. Hyatt, NWACC Secretary